Assign a lesson to an organization, group, or individual

1. Go to eLearning Product that provides hard and soft skills training, applicable for the entire employee life cycle (before, during, and after the hiring process), and includes training assessment and design tools. and select Lesson Assignments.

2. Select one of the following:

   • Organizations

   • Groups

   • Employees

     If you select this tab, you can open a filtered view of the individuals listed in the left pane, or create new filters to narrow the selection of individuals. For information on filtering, see Filter information about organization members.

     The list in the left pane refreshes and, based on the tab that you clicked, shows either the organization tree, group names, or the names of the individuals (either those who belong to the whole organizational hierarchy Hierarchy set up by administrators (via the EM) that is structured according to the managerial and employee hierarchy in the company., or those associated with the filtered view that you selected).

3. From the list in the left pane, select the name of an organization, group, or person, and at the bottom right of the window, click Create Assignments.

   The right pane refreshes, and the Create Assignment pane opens.

   

4. In the upper area of the Create Assignment pane, select the check box next to the lesson or lesson block names that you want to assign to the selected organization, group, or person.

   If the lesson or block has already been assigned, Yes is displayed in the Assigned column beside the lesson or lesson block name.

5. In the Assignment Settings area, do the following:

   • Type the date or click the calendar icon beside the Available Date box, and then select the month, day, and year that you want the lesson assignment to become available. The default date is the current date.

   • Type the date or click the calendar icon beside the Due Date box, and then select the month, day, and year by which the lesson assignment is due. The due date must follow the available date. There is no due date default.

   • Type the date or click the calendar beside the Expiration Date box, and then select the month, day, and year by which the lesson assignment expires. The expiration date must follow the due date. There is no expiration date default.

   • Click the arrow icon beside the Priority box, and then select one of the priority options, such as Medium.

     The default priority options are Low, Medium, and High. System administrators can add additional priority options when configuring the eLearning module. For information about how to configure priority options, see the Workforce Optimization System Administration Guide

6. Click Save.

   The right pane refreshes and shows the list of lesson/lesson block assignments to the organization, group, or person.

   The lesson assignment list that appears once you save the assignment varies slightly, based on whether you assigned the lesson or lesson block to an organization, group, or individual.

   

   However, generally the information shown includes:

   • Name: The name of the assigned lesson or lesson block

   • Topic: The topic with which the item is associated

   • Type: The item type (whether it is a lesson or lesson block)

   • Assigned Organization: Indicates organization to which you assigned a lesson. This column is only displayed if you assigned the lesson to an organization or an individual (lessons assigned to groups do not display this information, as individuals in a group can be drawn from different organizations)

   • Number of Assignments: The number of times the same lesson/lesson assignment has been assigned.

     If a lesson is assigned to an organization, a group, and an individual who belongs to both the organization and the group, the lesson in effect is assigned three times to the individual. Records for that individual will show that the lesson was assigned three times.

   • Available Date, Due Date, Expiration Date: Dates on which the assignment becomes available, is due, and expires

   • Priority: The lesson/lesson block priority

   If you assigned the lesson to a person, you see this additional column:

   • Assigned Group: Indicates whether the lesson was assigned to a group to which the person belongs.

     Note that groups can contain individuals from several organizations. Even if you assign a lesson to a group that includes individuals from an organization to which the lesson has not yet been made available, everyone in the group receives the lesson.